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Contracts Co-ordinator

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Matchtech-Internal Recruitment - Portsmouth Jobs

Posted By: Matchtech-Internal Recruitment - Portsmouth
Address:
Contact:
Date Posted: 22nd Sep 2008
Salary: £18000 - £22000 per annum
Location: Fareham
Reference Code: 173003RDF
Views Since Posting: 113
Full Description:

Matchtech Group plc have been established for 20 years & have grown to be the 2nd largest technical recruitment consultancy in the UK. Our annual turnover for 2007 reached £204 million, and our growth rate has been an average of 26% for the last 10 years

The Contracts Co-ordinator reports to the Sr. Contracts Coordinator. He/She is responsible for reviewing all candidate contracts, non-standard client contracts, Master Vendor contracts, tiered supplier contracts and umbrella or composite company contracts as well as all temporary worker contractual issues. He/She is also responsible for reviewing legislative changes and detailing how this impacts on our contractual terms and proposing amendments to the In-House Legal Counsel.

The Contracts Co-ordinator is responsible for discussing, advising on and managing document changes to both standard contracts and non-standard contracts with Directors, Managers and Consultants. The Contracts Co-ordinator is responsible for carrying out risk assessments on all contracts with clients, 2nd tier agents, umbrella or composite companies and contractors as well as ensuring company policies comply with the current legal requirements.

KEY RESPONSIBILITIES

Contractual & Legislative Activity
> Review contracts relating to tender documentation and highlight any potential risk issues to the appropriate Managing Director.
> Review all non-standard terms and conditions and contracts received from clients. This involves reading the whole document and advising the appropriate Manager/Director of the potential risks. Where required, propose amendments as a written document to forward to clients. Liaise with client contacts to resolve contractual matters.
> Review all proposed contract changes received from clients, associate agencies and temporary workers/contractors. Liaise with all parties to resolve contractual matters.
> Liaise with the Managing Director to resolve any client or candidate contractual issues.
> Where applicable, liaise with the Company's solicitors to resolve contractual issues.
> Review candidate contracts on a regular basis and inform the relevant Consultants if any changes have made.
> Prepare all associate agency contracts for Managed Services Division Manager and client contracts for relevant Divisional Directors.
> Provide advice on contractual queries from consultants and Directors.
> Store all contracts documentation comprehensively and attach all client specific documents to eMploy Client files.
> Maintain an up to date tracker of all non-standard client contract activity.
> Maintain format of all contracts issued to clients and candidates and amend as required.
> Ensure that the company's legal policies are kept up to date in accordance with regulation requirements.
> Liaise with the REC to ensure that their recommendations on contractual and related matters are reflected in the company's processes.
> Organise training for staff on contractual issues where appropriate
> Ensure the Company's contract templates are regularly reviewed and that they are correctly formatted at all times.

Insurance Activity
> Work with the Sr. Contracts Coordinator to ensure the Company's insurance policies are appropriate for the needs of the business
> Maintain the Company's register of insurances and regularly review the insurance policies
> Initiate the insurance renewal process as required

Additional
> Provide legislative support to the Marketing Department for all tender activity
> Any ad hoc duties as requested by management

General

> To ensure that the company is protected at all times by full adherence to the Company's procedures.
> To understand the requirements of the REC Code of Professional Practice and to adhere to such requirements at all times
> To adhere to the REC's Code of Ethics for Individual Members
> To deal with and represent themselves to clients, candidates, colleagues and suppliers in a fair, open, honest and courteous manner at all times.
> To abide by the company policy on confidentiality.
> To act professionally and responsibly at all times and always in the best interests of the Company.
> To use all systems in accordance with company requirements and policies.
> To take positive and necessary steps to promote equal opportunities in employment.
> To be aware of the Company's commitments towards disability and to demonstrate a positive outlook towards disabled people.
> To protect the safety and integrity of Company property.
> To comply with all legal requirements.
> To comply with documented ISO 9001/2000 quality procedures.
> To comply with the requirements of the ISO 14001 (Environmental) policy.
> To comply with the requirements of the OHSAS 18001:1999 (Health and Safety) policy and to have due regard for Health, Safety, and Security issues.
> To conform and comply with the directions and instructions of the Company.

To apply for this position, candidates must be eligible to live and work in the UK

Matchtech Group Plc is acting as an Employment Agency in relation to this vacancy.