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Trainee Patent Secretary
This job has expired, and cannot be applied for.
- Posted By: Future Employment - Southampton
- Address:
- Contact:
- Date Posted: 14th Sep 2008
- Salary: £14,000
- Location: Southampton
- Reference Code:
- Views Since Posting: 98
- Full Description:
Are you looking to become a legal secretary? Do you have audio and copy typing skills? Perhaps ILEX qualifications?
Based in Southampton, our client is looking to add a patent secretary to their growing team providing support for their busy patent team.
As patent secretary, your duties and responsibilities will include:
• Providing a reception service within the office to ensure that clients, general visitors and suppliers are dealt with appropriately including managing parking arrangements, making tea and coffee, allowing access into the building.
• Producing letters and documents
• Photocopying and scanning appropriate paperwork to ensure information is distributed to clients and staff.
• Distributing paperwork to other departments to ensure that work is progressed appropriately.
• Faxing letters to clients and agents in order to ensure communications are received promptly and that deadlines are met.
• Providing first point of call for receiving incoming telephone calls to ensure queries are dealt with appropriately and that calls are directed to the appropriate fee earner.
• Issuing information packs to clients on behalf of the fee earners to ensure potential clients receive the correct information.
• Inputting cases on the database and producing invoice wording on yellow sheets.
• Providing assistance with filing paperwork on client files to ensure files are kept up to date.
• Breaking up and destroying relevant cases as instructed to ensure an orderly filing system is maintained.
The ideal candidate will be able to:
• Achieve results by working towards meeting and exceeding role requirements, goals and targets.
• Provide a focused and professional service to Partners, fee earners and other departments.
• Take initiative by looking ahead and doing the things that need doing without waiting to be asked.
• Flexible – adapts and works effectively in different situations.
• Team working – works with others in the team and other departments to achieve shared goals.
• Able to organise and prioritise own workload
They will also have:
• IT skills to include good typing skills, Word, e mail and Excel.
• Ability to operate a fax.
• Minimum GCSE English Language at grade C.
• Methodical with a good attention to detail.
• Flexible approach to work.
• Some work experience in an office environment preferable.
• An ILEX qualification would be an advantage
• Copy and audio typing skills
• Legal office experience
Hours will be from 9am-5.15pm Monday to Friday and salary offered is £14,000p.a.
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